Privacy Policy

1. Data Controller

The Data Controllers for personal data processing are:

Alex Petrillo and Nadia
Email: info@alexenadia.com

This website alexenadia.com (hereinafter “Website”) has been created solely to provide information about Alex and Nadia’s wedding and to manage guest RSVPs.

2. Data Collected and Purposes of Processing

2.1 RSVP Form

Through the RSVP form, we collect the following data:

  • First and last name
  • Email address
  • Number of guests
  • Dietary restrictions or allergies
  • Additional notes

Purpose: wedding event planning, seating arrangements, catering planning, and event-related communications.

Legal basis: consent of the data subject (Art. 6(1)(a) GDPR) and legitimate interest of the organisers (Art. 6(1)(f) GDPR).

2.2 Guest Book

The Guest Book section allows guests to leave congratulatory messages. The data collected includes:

  • Display name
  • Text message

Purpose: collection of messages and wishes from guests, displayed publicly on the Website.

Legal basis: consent of the data subject (Art. 6(1)(a) GDPR).

Messages are subject to moderation and may be removed at the Data Controllers’ discretion.

2.3 Browsing Data

Like all websites, this Website automatically collects certain technical data during navigation, including:

  • IP address (anonymised where possible)
  • Browser type and operating system
  • Pages visited and time spent
  • Date and time of access

Purpose: ensuring proper Website functionality, security, and aggregated statistical analysis.

Legal basis: legitimate interest (Art. 6(1)(f) GDPR).

3. Cookies

3.1 Technical Cookies (Necessary)

The Website uses strictly necessary cookies, including:

  • WordPress session cookies: authentication management and site functionality.
  • Polylang cookies: storing language preference (Italian/English).

These cookies do not require consent as they are essential for the Website to function.

3.2 Google reCAPTCHA v3

The Website uses Google reCAPTCHA v3 to protect forms from spam and automated abuse. This service is provided by Google LLC and may collect data such as IP address, browser information, and site interactions.

For more information, please see Google’s Privacy Policy and Terms of Service.

3.3 Interactive Maps

The Website integrates interactive maps via Leaflet with OpenStreetMap. When you view a map, tile images are loaded from OpenStreetMap servers, which may log your IP address. For more information, see the OpenStreetMap Privacy Policy.

4. Data Sharing

Personal data collected will not be sold, transferred, or shared with third parties for marketing purposes. Data may be accessible to:

  • Hosting provider: [HOSTING_NAME] for Website hosting services.
  • Google LLC: limited to the reCAPTCHA v3 service.
  • OpenStreetMap Foundation: limited to map tile loading.

5. Data Retention

Personal data will be retained only for as long as necessary for the purposes for which it was collected:

  • RSVP data: up to 3 months after the wedding date, after which it will be deleted.
  • Guest Book: until the Website is deactivated, unless earlier deletion is requested.
  • Browsing data: maximum 26 months (in aggregated and anonymised form).

This Website is temporary in nature and will be deactivated within a reasonable period after the event.

6. Your Rights

In accordance with EU Regulation 2016/679 (GDPR), you have the right to:

  • Access: obtain confirmation of processing and a copy of your personal data.
  • Rectification: request correction of inaccurate or incomplete data.
  • Erasure: request deletion of your data (“right to be forgotten”).
  • Restriction: request restriction of processing.
  • Portability: receive your data in a structured, machine-readable format.
  • Objection: object to processing at any time.
  • Withdrawal of consent: withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

To exercise your rights, please contact us at: info@alexenadia.com

You also have the right to lodge a complaint with the Italian Data Protection Authority – Garante per la Protezione dei Dati Personali (www.garanteprivacy.it).

7. Data Security

We implement appropriate technical and organisational measures to protect personal data from unauthorised access, loss, destruction, or alteration, including:

  • Encrypted connection via HTTPS/SSL protocol.
  • Anti-spam protection via Google reCAPTCHA v3 and honeypot fields.
  • Moderation of user-generated content (Guest Book).
  • Administration panel secured with strong credentials.

8. International Data Transfers

The use of Google reCAPTCHA v3 may involve the transfer of data to servers located in the United States. Google participates in the EU-U.S. Data Privacy Framework, which ensures an adequate level of protection under the GDPR.

9. Changes to This Privacy Policy

The Data Controllers reserve the right to update this Privacy Policy at any time. Changes will be published on this page with the date of the last update indicated above.

10. Contact Us

For any questions regarding the processing of your personal data or this Privacy Policy, please contact us at: info@alexenadia.com